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Participation Transfer, Cancellation and Refund Policy

for Manali Adventure Camp | May 2019

 

Participation Transfer Policy

  1. If you are registered for the Himalayan Adventure Camp at Manali with Hirkani Adventures and you are not able to make it, you can transfer your seat to other person.

  2. Your participation transfer request can be accepted in fully filled Participation Transfer Form.

  3. If you want to transfer your seat to other person till 31 December 2018, you can transfer it to any male or female person without any charges.

  4. If you want to transfer you seat to other person between 1 Jan 2019 to 12 May 2019 then you have to pay train ticket cancellation charges, exceeded train fare, bus ticket cancellation charges and exceeded bus fare. This amount we will inform you at the time of transfer your seat to other person.

  5. Seat transfer request will only accepted in Registration Transfer Request Form (RTR Form). This form is available on our website http://hirkaniadventures.com or you can call us or mail us for this form.

  6. Properly filled RTR Form will be accepted through courier, by email or by hand delivery. Online RTR Form is not available.

  7. Date of applying for seat transfer will be considered of the date receiving RTR Form to us. For Example, if you sent RTR form to us on 1st December and we received it on 3rd December, then we will consider 3rd December as your Application of RTR Form.

Cancellation and Refund Policy

  1. If you are not able to come for Himalayan Adventure Camp and you are not able to or you don't want to transfer your participation to other person, you can can cancel your participation for Himalayan Adventure Camp.

  2. Your participation cancellation request can be accepted in fully filled Participation cancellation Form.

  3. We have four categories of cancellation based on when you are cancelling your participation after booking date.

  4. Cancellation and refund amount as per categories is as per following table:

    Cancellation Points

    Category 1

    Category 2

    Category 3

    Category 4

    Booking Date to

    31 Dec 18

    1 Jan 19 to

    10 Mar 19

    11 Mar 19 to

    10 Apr 19

    11 Apr 19 to

    12 May 19

    Flat Cancellation Charges

    2000/-

    2000/-

    2000/-

    2000/-

    Train Ticket Cancellation Charges

     

    1000/-

    1000/-

    1000/-

    Bus Ticket Cancellation Charges

       

    2400/-

    2400/-

    Campsite Cancellation Charges

         

    800/-

    Total

    2000/-

    3000/-

    5400/-

    6000/-


  5. Once your participation cancellation form is received and approved, we will start your refund process.

  6. After approval of your participation cancellation, you will get your refund amount within 15 working days. Saturdays and Sundays are not counted as working days.